Finding a good place to host a party can be a very difficult task, that many people actually frequently don't put enough thought into. They take this process for granted and, as a result, they end up having a party that is so poorly located that it ruins the entire atmosphere and energy of the party. This is not a problem that you want to be dealing with, but what are we supposed to do when we have never planned a party before and don't even know where to begin? Well there are some very important things to remember when planning the venue for your party or event, and this guide will walk you through exactly what it is that you need to know in order to ensure that your party or event is not a total disaster, and, instead, is actually a great time that your party guests remember fondly for years to come.
The first thing you need to do when planning for the venue of a party or event that you are planning is think about what kind of party it is that you're throwing. And this goes beyond simply saying, "It's a birthday party" or "it's a wedding reception." No, there are far more things to consider with this step, such as what kind of people you will be inviting, how you want the "feel" of the party to be, what the dress code for the party is, and, possibly most importantly, how many people you plan on having at the party.
Size is such an important thing to consider when planning for the venue of a party--in fact, it could be one of the most important things to consider because it directly correlates to the energy, and subsequently, the success of your party or event. If you plan for a venue that is too large for your purposes, then you run the risk of the guests being much too spread around across the venue, and the energy of the party might never build up. Alternatively, if you decide upon a venue that is too small for your purposes, then you run the risk of the venue that you've decided upon making your guests feel cramped and uncomfortable, and might make some of your guests even feel somewhat claustrophobic, to the point where they feel like they need to leave. You obviously do not want to do this to your beloved party guests, so it is important to put a great deal of thought with this aspect of the venue planning process.
Additionally, you need to think about the extra needs that you need. Do you plan on having the event catered, or do you need a venue that provides food? What about food? Do you have any audio-visual requirements such as for music, slideshows, and speeches? Some venues provide rental equipment at an additional fee, but some don't, so it's important to know their policies. The same principal applies for valet parking.
The key is communication with your party planning committee, as well as communication with the venue itself.